Secure File Sharing – Keeping Your Shared Docs Safe
Welcome to Tech Tuesday!
Sending documents over email or unsecured platforms can put sensitive information at risk. Whether you're sharing contracts with clients or financials with your team, secure file sharing is critical to maintaining confidentiality and compliance.
This week, we’re breaking down the best ways to share files without compromising security.
Best Practices for Secure File Sharing
Use Encrypted File-Sharing Platforms
Choose tools like OneDrive for Business, Google Workspace, Dropbox Business, or ShareFile, which offer encryption and access controls.
Require Authentication for Downloads
Ensure users must log in or use MFA to access shared files, reducing the risk of unauthorized access.
Set Permissions & Expiration Dates
Control who can view, download, or edit files, and set links to expire automatically.
Avoid Sending Files as Email Attachments
Email attachments are often vulnerable. Instead, send secure file links through a trusted platform.
Monitor File Access & Activity Logs
Use tools that let you track file views, downloads, and access history to detect suspicious behavior.
Why It Matters
Whether you’re handling legal documents or internal HR files, one unsecured file can lead to a data breach or compliance violation. Secure file sharing helps protect sensitive information while enabling collaboration.
Next Week:
We’ll explore Endpoint Protection—why securing each device matters just as much as your network.
Until next Tuesday,
Stay secure and share smart!
The KIT Digital Team
