Maximize Your Calendar – Smarter Scheduling with Outlook & Google
Welcome to Tech Tuesday!
Your calendar is more than just a list of appointments—it's the central hub of your productivity. When used well, tools like Outlook and Google Calendar can save hours each week, reduce scheduling headaches, and even improve team collaboration.
Let’s break down time-saving features and pro tips that can help you and your staff stay organized and on track.
Smart Calendar Tips to Try This Week:
Use Time Blocks for Focused Work
Block out "no meeting" hours daily to tackle deep work without interruptions.
Color-Code Your Events
Use colors to visually separate client meetings, internal work, admin time, and personal items.
Add Buffer Time to Meetings
Use the “Speedy Meetings” feature in Google or add 5–10 minute gaps manually in Outlook.
Use Recurring Appointments Wisely
Automate your week: standing meetings, reporting tasks, billing deadlines, or check-ins.
Turn Emails Into Calendar Items
In Outlook, drag an email to the calendar icon. In Gmail, click “More” → “Create Event.”
Share Your Calendar Smartly
Grant view-only or limited access based on your team’s needs to avoid double-booking.
Why It Matters
A well-managed calendar helps you take control of your day instead of reacting to it. Structured time means fewer surprises, better follow-through, and less burnout.
Next Week:
We’ll dive into voice-to-text tools and dictation tips for faster typing, fewer typos, and more efficient documentation.
Until next Tuesday,
Stay productive and proactive!
The KIT Digital Team
