Talk to Type – Using Voice Dictation to Boost Efficiency
Welcome to Tech Tuesday!
Hate typing long emails or documents? Tired of pecking away at your phone? Voice-to-text tools are one of the easiest ways to work faster—especially for busy professionals juggling meetings, fieldwork, or legal documentation.
This week, we’re diving into dictation tools you already have and how to use them well.
Top Voice-to-Text Tools (Most Are Already Built In):
Microsoft Dictate in Word or Outlook
Go to the Home tab and click “Dictate.” Start speaking—it’ll transcribe in real time.
Google Docs Voice Typing
Open Google Docs > Tools > Voice Typing. Click the microphone and talk away.
Phone Dictation (iOS & Android)
On your keyboard, tap the microphone icon to dictate texts, emails, and notes hands-free.
Otter.ai or Rev.ai (Third-Party)
For long-form transcriptions or meetings, these tools are excellent for turning speech into searchable text.
Tips for Better Voice Accuracy:
Speak clearly and at a steady pace
Use punctuation verbally: say “comma” or “period”
Minimize background noise
Review for errors before sending or saving
Why It Matters
Typing is slow. Talking is fast. Dictation tools are a simple way to work more efficiently—especially for content creation, email replies, and case notes.
Next Week:
We’ll explore collaboration tools like Microsoft Teams, Google Meet, and Slack—how to pick the right one and use it better.
Until next Tuesday,
Talk it out and take control!
The KIT Digital Team
